Well the obvious answer is very but never is it more important than when you are part of such a big event such as last week’s Prudential Ride London. From a technical point of view it’s not that complex but try to put together even the most simple technical solution around a 100 mile course and you will soon understand why good project management is essential!!
Find out the needs
Our planning started many months ago with the identification of the requirements such as who needed to access what information, how would they get the information and on what device would they look at it. Armed with this knowledge we set about designing a communications network that reached out to all areas where staff would be based, a wireless solution for a media centre and a Audio Visual solution for a VIP area to name just a few.
Planning the work
Knowing in detail what we had to do meant that we could start planning all of the logistics – how would we implement everything, who would do what and when. We could then start to identify risks and decide how best to reduce these, hence the installation started the weekend before the race with testing of lines and internet connections. We then worked around the clock during the weekend to ensure that the systems functioned and supported the needs to the organisers.
Dealing with the unexpected
Despite all of the planning leading up to this event you still can’t prepare for the obstacles that arise on the day and you might have noticed the rain hurricane Bertha brought torrential rain over the UK which is certainly not ideal for IT systems!! Despite that, the staff here at Marathon managed to persevere through it all to deliver all of the IT, timing and communications to a high standard. With that much rain though you have to expect some issues and unfortunately one of my team became a casualty of war and managed to slip over at the height of the downpour but even that didn’t dampen her spirits
So how important is good preparation?
The honest answer is, it’s essential. If you are not prepared then you are leaving matters to chance and when you leave matters to chance, you have no control over the outcome. This event was a success as everyone knew what they had to do and when they had to do it. Our preparation meant that we had even considered the ‘what if’ scenario’s, which you will be happy to know were not needed!
With PRL finished we will now start to focus on the planning for our next events, the Silverstone Half Marathon and the Virgin Money London Marathon and ensure these as are successfully as PRL.
The team at Marathon would also like to say what a great event this was to be a part of and as described by the Mayor of London “a fantastic advert for cycling in the city” If you're interested in entering the 2015 Ride London 100, you'll find more details about the event here.